Generative Artificial Intelligence (GenAI) Policy

The Journal of Emerging Global Synergy on Business, Management, Economics, Law and Society, published by ARE Publisher, is committed to maintaining high standards of publication ethics, academic integrity, transparency, accountability, and responsible scholarly communication. In response to the increasing use of generative artificial intelligence (GenAI) and AI-assisted technologies in academic research and scholarly publishing, the Journal establishes this policy to regulate their responsible use by authors, reviewers, and editors.

This policy applies to all manuscript types published by the Journal, including Research Papers, Conceptual Papers, and Review Articles, across the fields of Business, Management, Economics, Law, and Society.

The purpose of this policy is to safeguard the integrity, reliability, originality, and credibility of the scholarly record while recognizing that GenAI technologies may provide legitimate support in certain stages of research and manuscript preparation.

Use of GenAI by Authors

Authors may use GenAI or AI-assisted technologies to support the linguistic, technical, and organizational preparation of manuscripts. Appropriate uses may include improving grammar, readability, clarity, language quality, sentence structure, and manuscript organization.

The use of GenAI to assist with more substantive scholarly activities, including literature synthesis, development of conceptual ideas, generation of analytical code, data analysis, interpretation, preparation of tables or figures, or drafting sections of a manuscript, is permitted only where appropriate human oversight, critical evaluation, and independent verification are maintained.

GenAI must be used as a supportive research tool and not as a substitute for human intellectual contribution, scholarly judgment, critical reasoning, or academic responsibility.

Authors remain fully responsible for all content submitted to the Journal, regardless of whether GenAI or AI-assisted technologies have been used. This responsibility includes ensuring the:

  • accuracy and validity of scholarly statements;
  • originality of the manuscript;
  • integrity and authenticity of research data;
  • appropriateness of research methods;
  • accuracy of interpretations and conclusions;
  • validity of citations and references;
  • compliance with copyright and intellectual property requirements; and
  • adherence to applicable ethical and academic standards.

Authors must critically review and verify all GenAI-assisted outputs before incorporating them into a manuscript.

Disclosure of GenAI Use

In the interest of transparency, authors must disclose substantive use of GenAI or AI-assisted technologies in the preparation of a manuscript or conduct of the research.

The disclosure should identify:

  • the name of the AI tool or system;
  • the version, where relevant and available;
  • the purpose for which the tool was used; and
  • the nature and extent of its contribution to the research or manuscript.

Where GenAI forms part of the research methodology, the use of the technology should be described in sufficient detail in the Methods section to enable readers to understand how it was applied.

Where GenAI has been used primarily for manuscript preparation, authors should include a separate statement entitled:

Declaration of Generative AI and AI-Assisted Technologies

A recommended disclosure statement is:

“During the preparation of this manuscript, the author(s) used [name of AI tool/service] for [purpose of use]. The author(s) subsequently reviewed, verified, and edited the AI-assisted output and take full responsibility for the accuracy, integrity, originality, and final content of the manuscript.”

The use of conventional tools solely for basic spelling, punctuation, grammar checking, reference management, or formatting does not normally require disclosure, provided that these tools have not substantially generated or altered scholarly content.

Failure to disclose substantive GenAI use may constitute a breach of publication ethics and may result in editorial investigation or other appropriate action.

Authorship and Accountability

GenAI tools, large language models, chatbots, or other AI systems cannot be listed as authors or co-authors of manuscripts submitted to the Journal.

Authorship is restricted to individuals who have made substantial intellectual contributions to the work, can take public responsibility for its content, have approved the final version of the manuscript, and are accountable for the integrity of the research.

AI systems cannot fulfill these responsibilities and therefore do not meet the requirements for authorship.

Human authors remain fully accountable for all AI-assisted content included in a manuscript and must ensure that such content does not contain:

  • fabricated information;
  • false or unverifiable references;
  • plagiarism;
  • misleading interpretations;
  • discriminatory or inappropriate bias;
  • copyright-infringing material; or
  • inaccurate or unsupported scholarly claims.

Research Data, Analysis, and Findings

The use of GenAI to fabricate, falsify, manipulate, distort, or misrepresent research data, statistical results, interview transcripts, survey responses, observations, legal materials, images, tables, citations, references, or research findings is strictly prohibited.

GenAI must not be used to manufacture evidence or create the appearance that research has been conducted where no genuine research activity has occurred.

Where AI-assisted technologies are legitimately used as part of data analysis, qualitative coding, text analysis, classification, modelling, visualization, or other methodological procedures, authors must ensure that:

  • the underlying data are authentic;
  • the analytical process is methodologically appropriate;
  • AI-generated outputs are independently verified;
  • sufficient human oversight is maintained; and
  • the use of AI is transparently reported in the manuscript.

The Journal may request supporting datasets, analytical procedures, AI-generated outputs, prompts, code, or other relevant documentation where necessary to verify the integrity and reproducibility of the research.

Citations and References

Authors are responsible for independently verifying all references and citations suggested or generated by GenAI tools.

GenAI-generated references must not be included in a manuscript unless the authors have confirmed that the cited publication exists, accurately represents the referenced scholarly work, and contains correct bibliographic information.

The submission of fabricated references, false DOI numbers, fictitious legal cases, invented regulations, or other unverifiable sources may be treated as a serious publication-integrity concern.

Authors should cite the original scholarly or authoritative sources rather than citing an AI system as a substitute for the underlying source.

AI-Generated Images, Figures, and Visual Materials

GenAI-assisted visual materials may be used for explanatory purposes, such as conceptual diagrams, frameworks, workflows, or schematic illustrations, provided that their use is appropriate, transparent, accurate, and does not infringe copyright or intellectual property rights.

Where an image, figure, diagram, or other visual material has been substantially generated or modified using GenAI, authors should disclose this in the relevant figure caption or manuscript declaration.

GenAI must not be used to fabricate or manipulate primary research evidence, research images, graphs, datasets, or other visual materials in a manner that misrepresents the original research findings.

Confidentiality, Privacy, and Intellectual Property

Authors must exercise particular caution when using GenAI tools with confidential, sensitive, copyrighted, proprietary, or personally identifiable information.

Authors should not upload confidential research data, unpublished third-party material, identifiable participant information, proprietary organizational information, or copyrighted content to external GenAI systems unless such use complies with applicable ethical, legal, institutional, contractual, and data-protection requirements.

The responsibility for protecting confidentiality, privacy, intellectual property, and research participant information remains with the authors.